The calculation that decides everything.
WHAT TO ESTABLISH BEFORE QUOTING
The areas to be cleaned, measured Floor and surface types Frequency required for each task Number of occupants and usage intensity Sanitary facilities and their number When cleaning may occur What the client provides
WHY USAGE INTENSITY MATTERS
The same floor area takes very different time depending on traffic.
HOW TO BUILD AN ESTIMATE
Task by task, with a time for each.
WHAT TASKS TO SEPARATE
Daily tasks
Periodic tasks: weekly, monthly
Deep or specialist tasks
WHY PERIODIC TASKS
They are frequently omitted from pricing and then expected.
WHAT TO CALCULATE
Total hours per week, then per month.
WHAT TO APPLY
Your fully loaded hourly cost.
WHAT FULLY LOADED MEANS
Wages, statutory contributions, leave cover, supervision, transport, equipment and consumables.
WHAT OPERATORS OMIT
Leave and absence cover Supervision Consumables Equipment replacement
WHAT THAT PRODUCES
Contracts that cannot be delivered properly at the price.
WHAT TO ADD
Overheads and margin.
WHAT TO DO IF THE RESULT EXCEEDS THE MARKET RATE
Reduce scope, reduce frequency, or decline.
WHAT NOT TO DO
Win on price and then under-staff.
WHY
The client notices within weeks and the contract is lost.
WHAT TO VERIFY AFTER STARTING
Actual hours against estimated, and adjust future quotes.
