Turning discussion into a record.
FROM A TRANSCRIPT
"Summarise this meeting. List: decisions made, actions with owners, open questions, and anything requiring follow-up."
That structure is more useful than a narrative summary.
WHAT MATTERS MOST
Actions with owners and dates. Everything else is context.
FROM ROUGH NOTES
"Here are my notes from a meeting. Produce a clear summary with decisions and actions."
WHAT TO CHECK
Who agreed to what. Misattributed actions cause real problems. Dates and deadlines Anything recorded as a decision that was actually a discussion
That last one matters. Models readily convert "we should probably" into "it was decided".
WHAT NOT TO DO
Circulate without reading. A summary recording a decision that was not made creates confusion at best.
FOR RECORDED MEETINGS
Tell participants they are being recorded and transcribed. In many contexts that is a requirement.
FOR SENSITIVE MEETINGS
Consider whether the content should go to an AI service at all.
