Where losses occur.
WHY IT MATTERS
Fuel is high value, easily diverted, and losses are substantial when uncontrolled.
WHAT CAUSES LOSSES
Short delivery Theft Measurement error Evaporation and temperature variation Leaks
WHAT TO ESTABLISH ON DELIVERY
Independent measurement before and after discharge Documentation matching Seal integrity on the delivering vehicle
WHY SEALS
Broken or missing seals indicate interference during transport.
WHAT TO DO ABOUT DISCREPANCIES
Record them immediately and raise them with the supplier.
WHY IMMEDIATELY
Claims after acceptance are not entertained.
WHAT TO RECONCILE
Opening stock, plus receipts, less dispensed, against closing stock.
HOW OFTEN
Daily.
WHY DAILY
Losses identified after weeks cannot be traced.
WHAT DIFFERENCES INDICATE
Theft, measurement error, or leakage.
WHY LEAKAGE MATTERS BEYOND THE LOSS
Underground leaks contaminate soil and groundwater and they are expensive and serious.
WHAT TO ESTABLISH
Tank integrity testing on a schedule.
WHAT TO MONITOR
Water in tanks, which indicates ingress.
WHAT CALIBRATION REQUIRES
Verification of dispensing accuracy by the competent authority Regular internal checks
WHY INTERNAL CHECKS
Drift occurs between official verifications, and both under and over dispensing are problems.
WHAT TO ESTABLISH ABOUT CASH
Reconciliation of sales against dispensed volume.
WHY
It is the check that identifies unrecorded sales.
WHAT TO RECORD
Every delivery, reconciliation and calibration.
