What you are responsible for.
WHAT TO PUT IN A CLIENT AGREEMENT
What you are providing, specifically What you are not The date, times and venue The price and payment schedule Cancellation and postponement terms What the client provides Liability and its limits What happens in circumstances beyond control
WHY THAT LAST POINT
Weather, closures and disruptions occur, and the position must be agreed.
WHAT TO ESTABLISH ABOUT LIABILITY
What you accept responsibility for.
WHAT PLANNERS SHOULD LIMIT
Liability for supplier failure, where the client contracted them directly Liability for matters outside your control
WHAT YOU CANNOT LIMIT
Responsibility for harm caused by your own negligence.
WHAT INSURANCE TO CONSIDER
Public liability, for harm to attendees Equipment cover Cancellation cover, for promoted events
WHY PUBLIC LIABILITY MATTERS MOST
Events involve crowds, equipment and structures, and injuries produce claims.
WHAT TO CHECK
That the policy covers the event type, size and activities.
WHAT TO REQUIRE FROM SUPPLIERS
Their own insurance, evidenced.
WHY
Their failure causing harm should not fall on you.
WHAT TO ESTABLISH ABOUT VENUES
What their insurance covers, and what they require of you.
WHAT PERMITS MAY BE REQUIRED
Public event permissions Noise permissions Road closures Alcohol Security notification
WHAT TO ESTABLISH
Who obtains them.
WHY IN WRITING
Events stopped for lack of permission produce serious disputes.
