Paying people correctly and on time.
WHAT PAYROLL MUST PRODUCE
Correct gross pay Correct deductions Net pay, on time A payslip Remittances to the right authorities Records
WHAT A PAYSLIP SHOULD SHOW
Gross pay, itemised Each deduction, named Net pay The period covered
WHY PAYSLIPS MATTER
They are evidence for the employee and for you.
WHAT DEDUCTIONS TYPICALLY APPLY
Income tax Pension, where applicable Any authorised deductions the employee agreed to
WHAT DEDUCTIONS MAY NOT BE MADE
Anything not authorised by law or by written agreement.
WHY THAT MATTERS
Unauthorised deductions produce claims.
WHAT TO DO ABOUT OVERPAYMENTS
Raise it, and agree a repayment arrangement in writing.
WHAT TO NEVER DO
Deduct unilaterally without agreement.
WHAT TO REMIT, AND WHEN
Each statutory amount, within its own deadline.
WHY TIMELINESS MATTERS ENORMOUSLY
Deducted amounts are not your money, and failure to remit carries personal exposure.
WHAT TO KEEP
Payroll records Evidence of every remittance Payslips issued
HOW LONG
Per the required retention period.
WHAT TO AUTOMATE
Calculation and payslip generation.
WHY
Manual payroll produces errors and consumes time.
WHAT TO CHECK MONTHLY
That remittances actually left the account That the schedule identifying each employee was submitted
WHY THE SCHEDULE
Payments without it are not credited to individuals.
