Organising content.
WHAT TO AVOID
One enormous site containing everything Deep folder hierarchies A structure mirroring the organisation chart
WHY THAT LAST ONE
Organisations restructure, and the content structure then makes no sense.
WHAT TO ORGANISE BY
The work, and who needs access.
WHAT TO USE FOR RELATIONSHIPS BETWEEN SITES
A hub, associating related sites with shared navigation and branding.
WHY NOT SUBSITES
They inherit permissions and complicate later reorganisation.
WHAT TO GIVE EACH SITE
A clear purpose Defined owners A defined audience
WHAT TO ESTABLISH
Who may create sites.
WHY
Unrestricted creation produces hundreds of abandoned sites nobody can find anything in.
WHAT TO PLAN FOR
Sites that are no longer needed.
WHAT TO IMPLEMENT
A review process, archiving or deleting inactive sites.
WHAT TO DEFINE
Naming conventions for sites and libraries.
WHAT TO DOCUMENT
The structure and its logic, so it is followed.
WHAT TO REVIEW ANNUALLY
Whether the structure still matches how people work.
