The content platform.
WHAT IT IS
A platform for storing, organising and sharing content, underlying much of Microsoft 365.
WHAT A SITE IS
A container for content, with its own permissions and structure.
WHAT SITE TYPES EXIST
Team sites, connected to a group, for collaboration Communication sites, for publishing to a wider audience
WHAT A DOCUMENT LIBRARY IS
A place for files, with metadata, versioning and permissions.
WHAT A LIST IS
Structured data in rows and columns, with defined column types.
WHY LISTS MATTER
They replace many small spreadsheets, with proper structure, permissions and history.
WHAT METADATA PROVIDES
Categorisation beyond folders, allowing filtering and grouping.
WHY THAT MATTERS
Folders permit one classification; metadata permits several.
WHAT TO PREFER
Fewer folders, more metadata, and views that filter.
WHAT UNDERLIES OTHER SERVICES
Team files, and much collaborative content, are stored here.
WHAT THAT MEANS
Understanding it explains behaviour that otherwise appears unexplained.
WHAT TO PLAN
The site structure, before content accumulates.
