Working together on files.
WHAT CO-AUTHORING PROVIDES
Several people editing one document simultaneously, with changes visible.
WHY THAT MATTERS
It removes the cycle of emailing versions, which produces copies nobody can reconcile.
WHAT TO ESTABLISH
That documents live in shared storage, not in mailboxes.
WHY
An attachment becomes a copy the moment it is sent.
WHAT TO USE FOR REVIEW
Comments, for suggestions Tracked changes, for edits
WHAT TO DO BEFORE SENDING ANYTHING OUTSIDE
Resolve comments Accept or reject changes Check document properties and hidden content
WHY
Documents frequently carry more than what is visible.
WHAT VERSION HISTORY PROVIDES
The ability to see and restore earlier versions.
WHAT THAT REPLACES
Saving copies before making changes.
WHAT TO AVOID
Downloading, editing and re-uploading Several copies in different locations Documents stored on individual devices only
WHAT TO AGREE
Where each kind of document belongs.
WHY
Without that, content scatters and nobody can find anything.
