Personal and synchronised files.
WHAT IT PROVIDES
Personal file storage per user Synchronisation to devices Sharing with others, inside and outside the organisation Version history
WHAT SYNCHRONISATION MEANS
Files kept identical between the service and devices.
WHAT IT IS NOT
A backup.
WHY
A deletion synchronises, as does a corruption or an encryption by malicious software.
WHAT PROTECTION EXISTS
Version history, and a retention period for deleted items.
WHAT TO ESTABLISH
How far back versions go, and whether that is sufficient.
WHAT FILES ON DEMAND PROVIDES
Files visible without occupying local storage, downloaded when opened.
WHY THAT MATTERS
Devices with limited storage, and connections where downloading everything is costly.
WHAT TO CONFIGURE
Known folder redirection, so documents and desktop are stored in the service.
WHY
It protects against device loss without anyone remembering to save anywhere particular.
WHAT TO REVIEW
Sharing links, particularly those accessible to anyone with the link.
WHAT TO RESTRICT
External sharing, to what your organisation actually requires.
