Protecting your mail.
WHAT TO DO
Lock every device Keep them updated Use encrypted connection settings Enable two-factor authentication where available
WHY THE DEVICE MATTERS
A phone with your mail configured gives anyone holding it access to your business.
And to password resets for everything else.
IF A DEVICE IS LOST
Change your mailbox password immediately Remotely wipe it, if possible Check for any rules or changes made
WHAT TO CHECK PERIODICALLY
Mail rules you did not create Forwarders you did not set up Recent activity, where your provider reports it
THE RULE CHECK
A rule forwarding or deleting mail is the classic sign of a compromised mailbox.
WHAT TO AVOID
Configuring business mail on a device you share Leaving mail logged in on a shared computer
FOR STAFF DEVICES
Establish what happens when they leave.
Access removed, device wiped where it is yours.
WHAT TO DOCUMENT
Which devices have access to which mailboxes.
