Keeping without cluttering.
WHY ARCHIVE
Storage Performance Finding things
HOW TO ARCHIVE ON THE SERVER
Create folders by year and move old mail into them.
It remains accessible from every device.
HOW TO ARCHIVE LOCALLY
Export mail to a local file, then remove it from the server.
Frees server storage, and it exists in one place only.
THAT RISK
A local archive is lost if the device fails.
Back it up.
WHAT TO ARCHIVE
Mail older than your working period, that you may still need.
WHAT TO DELETE
Mail with no value: notifications, newsletters, routine confirmations.
WHAT TO KEEP
Anything relating to customers, agreements, payments, or disputes.
For the period your accountant advises.
WHAT TO DO BEFORE ARCHIVING
Back up, if archiving locally.
HOW OFTEN
Annually is sufficient for most.
WHAT TO CHECK AFTERWARDS
That archived mail is still readable and searchable.
