Keeping within quota.
WHY IT MATTERS
A full mailbox rejects incoming mail.
Senders receive a failure and you receive nothing.
Silent from your side.
WHAT USUALLY FILLS A MAILBOX
Trash never emptied Spam never emptied Large attachments Sent mail with attachments Years of accumulated mail
WHAT TO CHECK
Your usage against your quota, in cPanel or webmail.
WHAT TO DO
Empty Trash and Spam Delete large attachments you no longer need Archive old mail
FINDING LARGE MESSAGES
Most clients allow sorting by size.
A few large attachments frequently account for most of the space.
SETTING QUOTAS
Set a quota per mailbox so one cannot consume the whole account.
WHAT TO MONITOR
Usage, monthly.
WHAT TO DO ABOUT GROWTH
Archive annually, or increase storage.
WHAT NOT TO DO
Discover a full mailbox when a customer says their message bounced.
