Obligations when using these tools.
WHAT TRIGGERS OBLIGATIONS
Processing personal data, which includes sending it to an AI service.
WHAT TO ESTABLISH
What the provider does with the data Where it is stored How long it is retained Whether your notice covers it Whether you have a lawful basis
WHAT TO DO PRACTICALLY
Minimise: send only what the task requires
Anonymise where possible Choose providers with terms appropriate to business use Document what you do
WHAT TO UPDATE
Your privacy notice, if AI services now process customer data.
A notice that does not describe what you actually do is inaccurate, which is worse than incomplete.
WHAT TO TELL STAFF
Specifically what may and may not be sent.
General caution produces inconsistent behaviour.
FOR SENSITIVE CATEGORIES
Health, financial and similar data carries heightened obligations.
Take proper advice.
WHERE TO FIND MORE
Visit zillionkinghost.com for further information on data protection.
