What must be documented.
WHAT TO RECORD
- Every collection: customer, date, waste type
- Every disposal: destination, quantity, date
- Material sold: buyer, quantity, date
- Specialist waste: full tracking
Vehicle maintenance and inspection Staff training Incidents
WHY DISPOSAL RECORDS MATTER MOST
They demonstrate that waste went to an authorised destination.
WHAT HAPPENS WITHOUT THEM
You cannot demonstrate proper disposal, and responsibility remains with you.
WHAT TO OBTAIN
Evidence from the disposal site for every load.
WHY EVERY LOAD
Aggregate records do not demonstrate anything specific.
WHAT TO KEEP
The complete chain, for the required retention period.
WHAT INSPECTIONS EXAMINE
Licences and their currency Vehicles and their condition Disposal records Site conditions, where applicable Waste types handled against authorisation Worker protection
WHAT COMMONLY PRODUCES FINDINGS
Disposal to unauthorised destinations Records missing Handling waste outside authorisation Site conditions and environmental impact Uncovered loads
WHAT TO ESTABLISH
That records are generated by the operation continuously.
WHAT TO CALENDAR
Licence renewals and vehicle documentation.
WHAT TO VERIFY
That disposal destinations remain authorised.
WHY
Authorisations lapse and sites close.
WHAT TO BE CAUTIOUS OF
Cheap disposal arrangements.
WHY
They frequently mean unauthorised dumping, and the liability is yours.
WHAT TO NEVER DO
Dispose of waste anywhere other than an authorised destination.
