Who maintains compliance.
WHAT A COMPANY SECRETARY DOES
Maintains statutory registers Prepares and files returns Convenes meetings and prepares notices Records minutes and resolutions Advises on governance requirements
WHY THE ROLE MATTERS
Compliance obligations are continuous and easily neglected.
WHAT TO ESTABLISH
Whether your company must appoint one.
WHAT TO DO IF NOT REQUIRED
Assign the responsibilities to someone explicitly.
WHY EXPLICITLY
Unassigned compliance does not happen.
WHAT TO ESTABLISH WITH ANY ADVISER
Their qualifications and registration What is included in their service What you must provide What it costs Deadlines and who monitors them
WHAT TO VERIFY
That filings were actually made.
WHY
Delegation does not transfer the obligation, and agents fail.
WHAT TO REQUEST
Filing evidence for everything.
WHAT TO ESTABLISH ABOUT DOCUMENTS
Where originals are held, and that you can obtain them.
WHY
Agents holding your records who become unreachable are a serious problem.
WHAT TO AVOID
Assuming your accountant handles company filings.
WHY
Accounting and company secretarial work are different, and each assumes the other does it.
WHAT TO ESTABLISH
Explicitly, who does what.
WHAT TO REVIEW ANNUALLY
Whether every obligation was met.
WHAT TO ASK ADVISERS
What is coming that you should prepare for.
