Recurring commitments.
WHY THEY DESERVE ATTENTION
They accumulate quietly and recur indefinitely.
WHAT TO ESTABLISH BEFORE SUBSCRIBING
What problem it solves Who will use it Whether an existing tool already does it What it costs annually, per user, at your expected size
WHY AT YOUR EXPECTED SIZE
Per-user pricing grows faster than people expect.
WHAT TO CHECK IN THE TERMS
Contract length Automatic renewal and notice period Price increases on renewal What happens to your data at the end Whether you can export it
WHY DATA EXPORT MATTERS MOST
A tool holding data you cannot extract cannot be left.
WHAT TO TEST BEFORE COMMITTING
The export, actually.
WHAT TO AVOID
Annual commitments before trialling Buying for the whole team before a small group has used it
WHAT TO MAINTAIN
A register of every subscription.
WHAT IT SHOULD RECORD
What it is Who owns it What it costs Renewal date Notice period Who has access
WHY OWNERSHIP MATTERS
Subscriptions registered to individuals are lost when they leave.
WHAT TO VERIFY
That everything is in the company's name, on a company address.
WHAT TO REVIEW ANNUALLY
Every subscription, against usage.
WHAT TO CANCEL
Anything nobody uses.
WHAT THAT TYPICALLY SAVES
More than expected.
