Text everyone can use.
WHY IT MATTERS
Some readers use screen readers, have limited vision, or process text differently.
WHAT HELPS EVERYONE
Clear structure Short sentences Plain language Meaningful headings
WHAT HEADINGS SHOULD BE
Actual headings, marked as such.
WHY
Screen readers navigate by them, and formatting alone does not.
WHAT LINKS SHOULD SAY
Where they go.
WHAT TO AVOID
Click here Read more Bare addresses
WHY
They are meaningless when read in isolation.
WHAT IMAGES NEED
A text description, where they carry meaning.
WHAT DECORATIVE IMAGES NEED
Marking as decorative.
WHAT TO AVOID IN DOCUMENTS
Text inside images Information conveyed by colour alone Tables used for layout
WHY COLOUR ALONE FAILS
It excludes readers who cannot distinguish it.
WHAT TO ADD
A label or symbol alongside.
WHAT CONTRAST TO ENSURE
Text clearly distinguishable from its background.
WHAT ABBREVIATIONS NEED
Expansion on first use.
WHAT TO DO WITH LONG DOCUMENTS
Provide a summary and a contents list.
WHY
It helps everyone, and it is essential for some.
WHAT TO TEST
Reading your document with the formatting removed.
WHAT THAT REVEALS
Whether the structure survives.
