Arranging to meet.
WHAT AN INVITATION SHOULD STATE
What it is about Who is attending How long Where, or how to join What to prepare
WHY THE PURPOSE MATTERS
Invitations with only a title are declined or attended unprepared.
WHAT TO PUT IN THE TITLE
The subject, specifically.
WHAT TO AVOID
Sync Catch-up Discussion, with nothing further
WHAT TO DO ABOUT FINDING A TIME
Offer specific options.
WHY
Open questions about availability produce exchanges.
HOW MANY OPTIONS
Two or three.
WHAT TO STATE ABOUT TIME ZONES
Always, when participants are in different ones.
WHAT TO INCLUDE FOR ONLINE MEETINGS
The joining details, in the invitation itself.
WHY
Searching for them at the start wastes everyone's time.
WHAT TO ATTACH
Anything to be read beforehand.
WHAT TO ASK
Whether the time works, before sending a calendar entry.
WHY
Unsolicited entries are resented.
WHAT TO DO IF SOMEONE DECLINES
Ask whether they are needed, or whether notes suffice.
WHAT TO DO ABOUT RECURRING MEETINGS
Review periodically whether they are still needed.
WHY
They persist long after their purpose ends.
WHAT TO DO WHEN CANCELLING
Say so promptly, and why.
