Preparing for a discussion.
WHY AN AGENDA MATTERS
Without one, meetings expand and decide nothing.
WHAT IT SHOULD CONTAIN
The purpose Each item, with a time
What each item requires: decision, discussion or information
Who leads each What attendees should read beforehand
WHY LABELLING THE TYPE MATTERS
It tells people how to prepare and how long to spend.
WHAT TO STATE AT THE TOP
What the meeting is for, in one sentence.
WHAT TO ASK BEFORE SCHEDULING
Whether a meeting is necessary at all.
WHAT COULD REPLACE IT
A written update A document with comments A short exchange
WHEN A MEETING IS GENUINELY BETTER
Disagreement needing resolution Complex decisions requiring discussion Anything sensitive
WHAT TO SEND IN ADVANCE
The agenda, and anything to be read.
HOW FAR IN ADVANCE
Enough time to actually read it.
WHAT TO DO IF NOBODY READS IT
Give time at the start to read, in silence.
WHY
It is faster than presenting it aloud.
WHAT TO INVITE
Only those needed.
WHY
Every additional person lengthens the meeting.
WHAT TO DO WITH OTHERS
Send the notes.
WHAT TO END EVERY ITEM WITH
A decision and an owner.
