Governance administration.
WHAT THE ROLE COVERS
Maintaining statutory registers Preparing and filing returns Arranging meetings and recording minutes Ensuring compliance with the articles Advising directors on obligations
WHO MUST APPOINT ONE
Requirements vary by company type and size, with public companies subject to stricter rules.
WHAT TO ESTABLISH
Whether your company must have one.
WHAT QUALIFICATIONS MAY BE REQUIRED
For public companies, prescribed professional qualifications.
WHAT THE PRACTICAL FUNCTION IS
Ensuring the company's formal obligations are met.
WHY IT MATTERS IN SMALL COMPANIES
Without someone owning it, filings lapse.
WHAT MEETINGS TYPICALLY REQUIRE
Notice in the prescribed form Quorum Minutes recorded and retained
WHAT AN ANNUAL GENERAL MEETING INVOLVES
Presentation of accounts Appointment of auditors Other business per the articles
WHAT SMALL COMPANIES MAY BE EXEMPT FROM
Certain meeting requirements, where the rules permit.
WHAT TO ESTABLISH
What your company must actually do.
WHAT TO RECORD REGARDLESS
Decisions taken, as resolutions.
WHY
They evidence authority for actions.
WHAT TO OUTSOURCE
The function, where nobody internally has capacity.
WHAT TO KEEP
Registers, minutes and filed documents, together.
