Preventing sprawl.
WHAT SPRAWL IS
Services adopted independently, unrecorded, unmanaged.
WHY IT HAPPENS
Cloud services are easy to start with a card and an email address.
WHAT IT PRODUCES
Business data in services nobody knows about Duplicate tools Uncontrolled cost Accounts nobody can recover
THAT LAST POINT
A service registered to a departed employee's address can become unrecoverable.
WHAT TO ESTABLISH
That business services are registered to business accounts That someone is told before anything is adopted That business data goes only in approved services
WHAT TO PROVIDE
Approved tools that meet the need.
WHY
Prohibition without an alternative produces concealment.
WHAT TO RECORD
Every service in use, who owns it, and what data it holds.
HOW TO FIND WHAT EXISTS
Review card statements and expense claims.
You will find services you did not know about.
WHAT TO REVIEW
The list, annually.
