Controlling where content goes.
WHAT SHARING OPTIONS EXIST
Specific people Anyone within the organisation Anyone with the link Public
WHAT TO RESTRICT
External sharing, to what your organisation requires.
WHAT TO CONFIGURE
Default sharing behaviour Whether link sharing is permitted, and at what level Link expiry Whether files can be downloaded, copied or printed
WHAT SHARED DRIVES PROVIDE
Files owned by the organisation rather than an individual.
WHY THAT MATTERS ENORMOUSLY
Files in personal drives leave with the person, or are lost when the account is deleted.
WHAT TO DO
Keep organisational content in shared drives.
WHAT TO REVIEW
Files shared externally Files shared with anyone who has the link Access granted long ago
WHAT TO DO WHEN SOMEONE LEAVES
Transfer ownership of their files before deleting the account.
WHY
Deletion removes what they owned.
WHAT TO ENABLE
Audit logging of file access and sharing.
WHAT TO CONSIDER
Data loss prevention rules, for sensitive content.
