Financial management.
WHAT TO BUDGET FOR
Hardware replacement Software licences and subscriptions Connectivity and hosting Support contracts Training Contingency
WHY CONTINGENCY
Because equipment fails and requirements change.
WHAT TO BASE REPLACEMENT ON
The asset register, and the replacement age.
WHY
It converts an unpredictable cost into a planned one.
WHAT TO DISTINGUISH
Capital purchases from recurring costs.
WHY THAT MATTERS
Subscriptions accumulate quietly and are rarely reviewed.
WHAT TO REVIEW
Every recurring cost, annually, against actual use.
WHAT TO PRESENT TO MANAGEMENT
What is spent, on what, and what it delivers.
WHAT TO JUSTIFY IN BUSINESS TERMS
Not technology, but risk reduced or capability gained.
WHY
Technical justification does not persuade non-technical decision makers.
WHAT TO QUANTIFY
The cost of the current situation, including downtime and time lost.
WHAT TO AVOID
Requesting budget only when something has failed.
