Compliance and cost.
WHAT TO TRACK
Every application in use The licence under which it is used How many licences are held How many are actually deployed Renewal dates Proof of purchase
WHY
Compliance is demonstrated by records, and non-compliance is expensive.
WHAT TO RECONCILE
Licences held against installations found.
WHAT YOU WILL FIND IN BOTH DIRECTIONS
Software installed without a licence Licences paid for and unused
THAT SECOND ONE
A direct and recoverable cost.
WHAT DRIVES UNUSED LICENCES
People who left, still counted Tools adopted and abandoned Over-purchasing
WHAT TO REVIEW ANNUALLY
Every subscription, and whether it is still used.
WHAT TO DIARISE
Renewal dates and their notice periods.
WHY
Automatic renewal for another year because notice was missed is avoidable.
WHAT TO CONTROL
What may be installed, and by whom.
WHY
Unapproved software creates licensing, security and support exposure.
WHAT TO PROVIDE
An approved list, and a route to request additions.
