Working with others.
WHAT CAUSES PROBLEMS
Emailing versions back and forth Several people editing separate copies Nobody knowing which is current
WHAT TO DO INSTEAD
One file, in a shared location, edited by everyone.
WHAT THAT PROVIDES
One current version Visible history Simultaneous editing, in most systems
WHAT TO AGREE
Who may edit Who approves Where the file lives
WHAT TO USE FOR REVIEW
Comments, for suggestions Tracked changes, for edits
WHAT TO DO BEFORE FINALISING
Resolve every comment Accept or reject every change Check the document properties
WHAT TO BE CAREFUL WITH
Editing the same section simultaneously Notifications, which can overwhelm Access granted and never removed
WHAT TO REVIEW
Who has access to shared documents, periodically.
WHAT TO PRODUCE AT THE END
A final version, saved separately, and a portable copy for distribution.
WHAT TO ARCHIVE
The working file, once finished.
