Documents done properly.
WHAT MOST PEOPLE DO
Format by hand: bold, larger text, manual spacing.
WHAT THAT CAUSES
Inconsistency, and documents that are painful to change.
WHAT TO USE INSTEAD
Styles: defined formats applied to headings and text.
WHAT THAT PROVIDES
Consistency Change everywhere by changing the style once Automatic contents pages Correct structure for accessibility
WHAT ELSE TO LEARN
Page breaks, rather than pressing return repeatedly Automatic numbering for lists Headers, footers and page numbers Tables, for tabular content
WHY NOT RETURN KEYS FOR SPACING
The layout collapses as soon as anything above it changes.
WHAT TO USE FOR REPEATED DOCUMENTS
Templates.
WHAT TO USE FOR PERSONALISED BATCHES
Mail merge, combining a document with a list.
WHAT TO CHECK BEFORE SENDING
Spelling and grammar Tracked changes and comments Page breaks, in the final format
WHAT TO SEND FOR ANYTHING FINAL
A portable document, which preserves appearance.
