Confirming payment.
WHEN TO ISSUE ONE
On payment, for any transaction where the customer may need proof.
Always, for cash.
WHAT A RECEIPT SHOWS
That payment was made, when, how much, and for what.
Distinct from an invoice, which requests payment.
WHAT TO INCLUDE
Your business details The customer The invoice it relates to The amount paid The date and method A receipt number
WHY IT MATTERS
Customers need it for their own records and accounting.
For business customers, it is frequently required.
FOR CASH
Essential. Cash without a receipt is disputed later.
Keep a copy.
FOR PARTIAL PAYMENTS
Issue a receipt for what was paid, showing the balance remaining.
WHAT SOFTWARE DOES
Most invoicing tools generate receipts automatically on marking an invoice paid.
WHAT TO KEEP
Every receipt, with the invoice it relates to.
