Capturing how work is done.
WHY IT MATTERS
Knowledge in one head is a risk. It also prevents delegation.
You cannot hand over work that is not written down.
HOW TO USE AI
Describe the process roughly, as you would explain it to someone.
"Turn this into a numbered procedure someone could follow without asking questions."
WHAT TO ADD
What to do when something goes wrong Who to ask What the finished result looks like Prerequisites
THE GAP-FINDING PROMPT
"What questions would someone following this have that it does not answer?"
WHAT TO VERIFY
Follow the procedure yourself. Documentation nobody tested contains errors.
WHERE TO KEEP IT
Somewhere findable, not in one person's files.
WHAT TO DOCUMENT FIRST
The processes only you know Anything that would stop if you were unavailable Anything you explain repeatedly
THE PRACTICAL METHOD
Record yourself doing the task and narrating it. Transcribe. Have AI structure it.
Far easier than writing from memory.
