The financial part of the application.
WHAT A BUDGET MUST DO
Show how the money will be spent, credibly, against the activities proposed.
WHAT TO INCLUDE
Staff costs for the work Equipment and materials Travel and logistics Training and events Monitoring and evaluation Administration, where permitted
WHAT TO ESTABLISH
What the funder permits.
WHY
Many funders exclude certain costs entirely.
WHAT IS COMMONLY RESTRICTED
Salaries of existing staff Capital and vehicles Administrative overhead beyond a percentage Costs incurred before approval
WHY THAT LAST POINT
Expenditure before the agreement is rarely reimbursed.
WHAT TO ESTABLISH
The start date from which costs are eligible.
WHAT TO ENSURE
That the budget matches the activities.
WHY
Mismatches are the commonest reason budgets are queried.
WHAT TO AVOID
Round figures with no basis Costs not linked to any activity Underbudgeting to appear economical
WHY UNDERBUDGETING FAILS
The project cannot be delivered and the shortfall falls on you.
WHAT TO INCLUDE
Realistic costs, with the basis stated.
WHAT TO ESTABLISH ABOUT CO-FUNDING
Whether a contribution is required, and in what form.
WHAT CONTRIBUTIONS MAY INCLUDE
Cash Staff time Facilities and equipment
WHAT TO VERIFY
That you can actually provide it.
WHAT TO ESTABLISH ABOUT PAYMENT
Whether funds arrive in advance or in arrears.
WHY
Grants paid in arrears must be funded by you first.
WHAT TO CALCULATE
The cash requirement before any reimbursement.
