Getting it in correctly.
WHY THIS STAGE FAILS BIDS
Perfect proposals are rejected for procedural errors.
WHAT TO VERIFY BEFORE SUBMISSION
Every required document is included Every form is completed and signed Stamps and seals are applied where required The format matches what was specified The number of copies is correct Any separation of technical and financial is observed Packaging and labelling match the instructions
WHY SEPARATION OF TECHNICAL AND FINANCIAL
Where required, price appearing in the technical submission causes disqualification.
WHAT TO CHECK
That no pricing appears anywhere it should not.
WHAT TO ESTABLISH ABOUT THE DEADLINE
The exact date, time and place.
WHAT TO PLAN FOR
Submitting early.
WHY
Traffic, queues, system failures and document problems all occur, and none excuse lateness.
HOW EARLY
A day before, where possible.
WHAT TO OBTAIN
Evidence of submission: a receipt, acknowledgement or record.
WHY
Disputes about whether a bid was submitted do occur.
WHAT TO ESTABLISH ABOUT ELECTRONIC SUBMISSION
File formats and size limits Whether the system closes exactly at the deadline Whether documents must be signed and scanned
WHY SIZE LIMITS
Large submissions fail to upload at the last moment.
WHAT TO ATTEND
The bid opening, where it is public.
WHY
It shows who bid and at what price, which informs future bidding.
WHAT TO RECORD
Your submission in full, exactly as submitted.
WHY
It is the basis of the contract and of any clarification.
